Association of Performing Arts Professionals (APAP) seeks Manager, Executive Affairs

The Association of Performing Arts Professionals (APAP) is the national service, advocacy and membership organization for the live performing arts field. APAP is dedicated to developing and supporting a robust performing arts presenting, booking and touring industry and the professionals who work within it.

APAP is seeking a talented Manager, Executive Affairs to join their team, beginning June 15, 2023. The Manager, Executive Affairs is an integral role in APAP’s Washington, DC-based team, working alongside APAP’s leadership, including the President & CEO and the Board of Directors. The Manager, Executive Affairs assists in a wide range of confidential administrative duties, serves as the board liaison, and supports general office operations. APAP seeks an organized and positive leader who takes independent initiative, excelling at cross-departmental collaboration and project management. Note: this is a hybrid position, but the individual should be based in the Washington, DC-metro area for mandatory in-office work.

Position Responsibilities:

• Provides administrative assistance for the APAP Executive Office, including but not limited to, schedule management, drafting and compiling reports, arranging President & CEO travel and engagements, as well as assisting in departmental budgeting and project management.
• Serves as the primary contact liaison for the APAP Board of Directors and its committees, coordinating communications, advancing committee work efforts, and organizing meetings.
• Acts as the primary contact and liaison for the Executive Office with APAP members, internal and external contacts, and operational vendors.
• Administer consultant, speaker, and vendor contractual agreements on behalf of APAP.
• Assists in fundraising efforts by drafting proposals and solicitations, tracking gifts, and coordinating donation acknowledgement letters.
• Oversees visa consultation requests and composes visa peer consultation letters for APAP’s organizational members applying in the O and P visa categories.
• Supports the finance team by generating and filing reports, as well as annual business/regulatory filings.
• Creates job postings and screens resumes.
• Collaborates cross-departmentally on projects that promote APAP’s programs and services and support organizational goals.
• Represents and promotes the mission, vision, and values of APAP through all interactions in-person and through written and verbal correspondence.
• Provides support in the planning, development, and implementation of APAP|NYC, APAP’s annual conference in New York City.
• Other duties, as assigned.

*Note: All duties and requirements stated above are the essential job functions. This job description in no way states or implies that these are the only duties to be performed by the staff occupying this position. Staff members may be required to perform other job-related duties by their supervisor.

The Association of Performing Arts Professionals offers comprehensive benefits and a competitive salary commensurate with experience. Salary range for this position is $50,000-55,000 annually. Interested applicants should email a cover letter outlining qualifications, a resume, references and salary requirements for confidential consideration to hr@apap365.org immediately, or by June 5, 2023. Please include Manager, Executive Affairs in the subject line. No phone calls please. Principals only.

Requirements/Skills

• Good judgement, sensitivity, and responsiveness to the unique needs of a national service and membership organization and the range of audiences it serves.
• Strong commitment to REDI (Racial Equity, Diversity and Inclusion) principles and embodiment of APAP’s values.
• Experience in the performing arts and/or knowledge of the ecosystem. Passion for the performing arts and its sustainability is highly desired.
• Ability to work collaboratively with internal and external stakeholders throughout the organization and across the different sectors of the performing arts industry.
• Excellent project management skills with superb ability to multi-task, prioritize and manage several projects concurrently and meet internal and external deadlines. Experience with Asana project management software and Microsoft Office is a plus. 
• Independent self-starter with a can-do attitude.
• Strong organizational/time-management skills and attention to detail are essential.
• Ability to work both independently with minimal supervision and as a team member.
• Excellent listener who can ascertain information to note and follow up on.
• Experience monitoring and managing budgets.
• Excellent verbal, communication, writing, and editing skills.
• Ability to think strategically and creatively.
• Ability to anticipate issues, prevent problems, and troubleshoot challenges.
• Sense of decorum for a variety of professional environments.
• College degree or professional experience equivalent in the arts, arts management, event management, or a related field.
• One to three years of experience in arts administration or a similar position, preferably in a non-profit, association, or arts and culture environment.

APAP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic pr